Everything You Should Know About LMS Pricing In 2023

    Everything You Should Know About LMS Pricing In 2023

    Everything You Should Know About LMS Pricing In 2023

    eLearning platforms are riding the growth wave, and learning management systems are crucial to this growth. Therefore, assessing the final price of LMS implementation may appear to be full-scale thorough research if you’re starting with eLearning in your company or considering changing your LMS supplier. This article will examine various LMS pricing structures, including pay-per-user, subscription-based, pay-as-you-go, and more. The article also suggests choosing the LMS to serve your training objectives best. However, it is essential to first go over what an LMS is.

    Whether you are an educator, a corporate manager, or a member of a training team, you need to know how to choose a Learning Management System (LMS) that will work for you. The pricing and customizations of these systems vary greatly and you need to make sure you are buying what you need.

    What is an LMS?

    Using software called a learning management system, you can control how your company conducts training. It functions like a private online program where employees can access training manuals and enroll in courses. You can share, organize, and deliver training content using an LMS. Additionally, it helps you assess your employee’s progress. It compiles statistics on feedback, efforts, hours spent, and other aspects and gives you thorough reports. 

    Different Types Of LMS Pricing Models

    Different types of pricing schemes exist. Here is a comparison of the five most popular pricing structures and details about each one of them.

    Free / Open Source

    The term “open source” refers to the LMS’s programming language being available and aiding unlimited distribution and modification. Although it is “free” in the way that you are not paying for the code because you are only paying for the services you select to be provided on top of the code, such as personalizations, functionalities, and routine maintenance, it may still be a cost-effective option.

    Subscription Based Model

    Given that you must buy a recurring license, pay a monthly or (often) annual fee, and therefore can add an unlimited number of courses and users depending on your needs, this pricing model is comparatively the easiest.

    Pricing for subscription models primarily relies on the LMS functionalities made available. Each pricing plan is calculated based on the number of features it includes, improvements, and access to additional features.

    Pay-per-user model

    Using a pay-per-user model for your learning management system can save you money in the short term and provide you with long-term stability. A pay-per-active user model can also be advantageous for a company with a large customer base or high learner turnover.

    A pay-per-user model is similar to a pay-per-member model, but the difference is that the former only charges you for users who are actively logging in. The former may also require you to pay for users who are not logging in.

    One of the main advantages of a pay-per-user model is that you are paying only for users who are actively participating in learning. However, the downside is that you may end up paying for users who do not participate in learning activities.

    The pay-per-active user model is more cost-effective for larger organizations with a stable number of employees and a consistent amount of user activity. However, if you have an unpredictable number of employees or if you often find it difficult to predict your costs, you may be better off using other LMS pricing models.

    The pay-per-learner model is a common LMS pricing model. This is generally a one-time payment that allows you to take advantage of features such as the ability to track your progress and share your eLearning content.

    A pay-per-active user model is ideal for teams who want to educate their customer base or those who want to maintain compliance training. These organizations should consider this model because it allows them to pay only for active users.

    There are several types of pay-per-user models available, but you should choose one that best fits your organization. You may even find that you are able to save money by switching to a different model, such as a pay-per-member model.


    Increasingly, companies are implementing LXPs as a part of their L&D strategy. These learning management systems offer a streamlined learning experience, enabling employees to engage with the platform more efficiently and interact with it in a more personal way.

    LXPs provide users with a rich, personalized experience, and they can also monitor learning environments that have been designed to meet the needs of the individual. These systems can also be integrated with AI, which can help generate recommendations and training.

    LXPs can help companies improve employee engagement, boost productivity, and enhance employee morale. These systems are also useful for organizations that have a remote workforce. This is because employees are able to stay connected and engaged even if they aren’t physically in the office.

    LXPs also allow for more collaborative learning. A single learner may post a link to a URL in a forum, which other learners may comment on. This peer validation is important in the learning process.

    LXPs also offer powerful insights into key metrics, which can be used by employers to adjust learning goals. These systems also include tools for tracking learning activities delivered via multiple content partners.

    LMSs are also available on mobile devices, making them perfect for organizations with a mobile workforce. They can also be integrated with APIs, which allow for data transfers. These systems also help to facilitate learning away from the workplace, particularly when employees are travelling.

    There are several ready-to-use solutions on the market. These can be a cheaper option, especially if you are just starting out. Alternatively, you can develop your own custom LXP, which allows you to control privacy, security, and design. A custom LXP will also provide a higher ROI for learning.

    Customizations must be factored into the LMS pricing

    Developing a learning management system can be a complicated process. You’ll need to do a little research and ask the right questions. It’s important to know what’s available in the market before you make a decision.

    The first step is to define your organizational needs. Your requirements could include training, virtual meetings, class time, and more. When you’ve identified these, you’ll need to choose an LMS.

    One of the most important questions to ask is what is included in the price. LMS vendors often advertise themselves as “white label” and offer a “product” for a fraction of the cost. However, most are actually ready-made products.

    Choosing an LMS with a feature-rich platform may cost you more in the long run. You’ll also want to find a solution that can integrate with your existing systems. This will allow you to share information between your LMS and your other systems.

    The best way to determine which LMS is the right fit for your organization is to find out what’s available in the market. You’ll also want to find out what you can expect in the way of features and technology.

    A good LMS will include a knowledge base. This is a great resource to have, as it offers 24/7 access to content. You can also use game features to encourage employees to engage in course content.

    Another useful LMS feature is the ability to create and manage user profiles. This allows you to monitor user activity and keep online training content fresh. It can also be an important source of technical support. You may also want to find out if the vendor provides a project-planning template. This type of template will walk you through the basic tasks to implement an LMS.

    Pay Per Learner

    Pay per seat, as the practice is also known, requires a set payment for a set number of learners added to the program. The pay-per-learner model will typically have levels of pricing. Generally speaking, it operates under the bulk discounting principle: the more users, the less costly.

    Pay Per Active User

    This model compensates for the pay-per-learner model’s shortcomings. With the pay-per-active user model, you can add an unlimited number of learners to the system and only be billed for the active learners—users who registered during the billing cycle—instead of paying a fixed price regardless of usage. 

    Furthermore, due to the consolidated price, selecting a plan based on your expectation of 150 active users per month and only 100 users signing up, you only have to pay for the 100.

    Pay As You Go

    This pricing strategy is usage-based, meaning your total cost will be decided by how much you use. Pay-as-you-go may be the most robust approach in concept, but in practice, it isn’t as common as the other model types. eLearning isn’t entirely SaaS, so making it happen takes time and work.

    One-time and recurring expenses

    Expenses associated with a Learning Management System can vary greatly. There are two primary types of costs: one-time expenses and recurring expenses. The latter may include a variety of costs that do not depend on the number of users, including maintenance and support costs.

    One-time expenses include costs for setting up the LMS. This may include installation, staff training, and software upgrades. These costs will vary depending on your organization’s needs. It is important to estimate these costs when setting up your LMS.

    Recurring expenses may include costs for servers, maintenance, patching, and other costs incurred by the LMS provider. These costs can be estimated and discussed during initial conversations. The most popular recurring cost is Monthly Active Users. It is important to note that this cost does not include users who logged in at any time during a specific month.

    If your organization is looking for a Learning Management System, there are several basic pricing plans available. Click on one of the three below to see a detailed analysis of the features and costs associated with each.

    A Learning Management System is a software platform that helps to manage certification programs and track the test scores of learners. It also helps to create learning materials and store them. It can also be used to track compliance training. Many vendors offer basic services as part of their initial setup.

    Custom Solutions are usually the most cost-effective way to purchase an LMS. These platforms are developed specifically for your organization and allow you to customize the platform as you need it. However, they can be more costly to maintain than a pre-built platform. In addition, they may not be scalable and may lack in-depth features.

    How To Pick The Best LMS?

    The various pricing models have already been covered in detail. However, in addition to price, you must consider aspects like features and functions, reliability, and support when selecting the best LMS model. If you don’t have time to give the matter careful thought, keep in mind these vital factors when choosing the best LMS for your business:

    The LMS should:  

    • Seamlessly integrate with other systems;
    • Thrive with your business 
    • Give accurate reporting
    • Be user-friendly and secure

    Bottom Line

    The development and distribution of top-notch content is the most crucial aspect of your eLearning platform. As we’ve seen, an LMS assists with all this and more, bringing efficiency and clarity to your processes. However, it would be best if you had a comprehensive strategy, including a well-structured content catalog and straightforward payment procedures, to offer your users unique service offerings.